Sharing your schedule, video and profile
You built all three in Stop 03. This is about getting them in front of a coach at the right moment — and one of them has a rhythm nobody uses.
Three assets, three completely different rhythms
Families treat these as one bundle and send all three, once, in the first email. Only one of them actually works that way.
Share once. Never re-send.
One permanent link that never changes and is always current. Once a coach has it, they have it — re-sending the same link is noise.
Share once. Re-share only with a reason.
Goes out with the first email. Comes back only when there's genuinely better footage — and then you say what changed.
Share repeatedly, on a clock.
The only one that needs proactive, timed, repeated sending. And it's the one families almost never send.
The schedule is the only one that creates an opportunity
A profile says who you are. A video shows what you do. A schedule says: here is where you can watch me play on Saturday.
That's a different kind of message. The first two describe you and ask a coach to form an opinion. The third gives them something to actually do — and it's the only one of the three that can turn into an evaluation without them having to reply to anything.
Coaches attend events. They build travel around who they want to see. An athlete who never tells them where she'll be is asking to be evaluated entirely on video — which is a harder way to get recruited than being watched.
When to send what
Schedule information sent two days before an event is useless. Coaches book travel weeks ahead, and a message that arrives after those decisions are made isn't an invitation — it's a note.
The moment your travel schedule lands, it goes to every coach you're in conversation with. Event names, dates and locations for the season or the summer.
This is the send that matters. Everything after is confirmation.
A short note with what's now known — pool play times, field assignments, your jersey number. Two or three lines, not a fresh pitch.
Only to coaches you've already told about the event.
If a coach was there — or might have been — a short follow-up. This is a different email and it has its own template.
Two days before. The decisions are made. The same event, sent three times. That's not persistence, it's noise. A blast to every coach on your list regardless of relationship — a coach who's never heard of you doesn't need your bracket times.
What a schedule share actually contains
A coach standing at a complex with sixteen fields and four hundred athletes needs to find you. Most schedule emails make that harder than it needs to be.
The full official name, not an abbreviation your circuit uses. Coaches track events by their real names.
Enough for a coach to know whether it's on their route. The complex name, not a hotel or an address.
Including the age group and colour if the organisation runs several. "Golds 18U Gold" and "Golds 18U Black" are different teams, and a coach at the wrong field has wasted the trip.
The single most useful line, and the one most often missing. A coach who can't identify you on the field evaluated somebody else.
Usually released days before. That's what the one-week-out note is for.
Rotations aren't public. A coach who came to watch a pitcher who didn't throw won't come back.
"I'll be at the [Event Name] in [City] on [Dates]. I play for [Full Team Name] — I'm [Position], number [XX]. I'll send pool times once the bracket is released. If your staff is in the area, I'd love the chance to be seen."
Four lines. Everything a coach needs to decide, and to find you if they come.
Video and profile — share less, not more
It goes in the first email and then it stays put. Re-sending the same video is the recruiting equivalent of repeating yourself louder.
Re-share when — and only when — there's genuinely better footage. New season, a rebuilt skills video, a first game at a higher level. And when you do, say what changed: "I've added game footage from the spring against [level]" gives a coach a reason to click.
Building or rebuilding it is a Stop 03 job. The skills video →
One link, shared once, and it's the reason you don't need to re-send anything else. Because the URL never changes, updating the profile updates every email you've ever sent.
A coach who saved your link in October and opens it in March sees March's version — which means the right move isn't re-sharing the link, it's keeping what's behind it current.
Every share needs a reason a coach would recognise as one. New schedule, new footage, new result. If you can't name what's new in the first line, the email is a reminder — and reminders are what make a coach stop opening your emails.
Telling a verified college coach where you're competing is the entire point of this page, and it's fine. Two things stay out of it regardless of who's asking:
- Where you're staying. A hotel isn't schedule information.
- Live posting from the event. Where you'll be next weekend is different from where you are right now.
And verify a new contact before sending them your weekend. Five minutes, every time. Verifying a coach →
Which coaches got which event, and when.
Without a record you'll either miss the one-week follow-up or send the same event twice to the same person. Both are avoidable, and only one of them is embarrassing.
The note field is enough: "Sent June schedule 4/12 — will send pool times ~6/1." The tracker →
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